> ## Documentation Index
> Fetch the complete documentation index at: https://docs.zedfleet.com/expense/llms.txt
> Use this file to discover all available pages before exploring further.

# Record expenses and fees

> Record the purchase, its funding bucket, and an optional reporting category.

## Record what you spent

1. Tap plus, then **Expense**.
2. Choose the date, enter **Amount spent**, and add **Fee / withdrawal charge (optional)** if applicable.
3. Optionally enter **What was it for? (optional)** and select **Paid from account**.
4. Check the currency and choose the funding bucket, or choose **No bucket** to spend available unassigned money.

![Record expense form with amount, fee, item, account, and currency](https://mintcdn.com/zedfleet/e3oPfA78z35Neuii/images/expense-form.png?fit=max\&auto=format\&n=e3oPfA78z35Neuii\&q=85\&s=5be50c7757a5365c25bacf9c046161e8)

Record expense form with amount, fee, item, account, and currency

The amount plus fee must be covered by that bucket in the selected currency. With no bucket, unallocated money must cover it. These existing spending checks can reject an entry; an account balance alone does not establish bucket funding.

## Categorize the purchase

**Category (optional)** describes the type of expense, such as Groceries or Transport. It is separate from the funding bucket. Use the new-category action to enter a **Category name**, then tap **Add**.

![Expense funding bucket, optional category, and budget controls](https://mintcdn.com/zedfleet/e3oPfA78z35Neuii/images/expense-funding.png?fit=max\&auto=format\&n=e3oPfA78z35Neuii\&q=85\&s=ea582357957c1a6296f3e903d1540b45)

Expense funding bucket, optional category, and budget controls

![New expense category dialog](https://mintcdn.com/zedfleet/e3oPfA78z35Neuii/images/new-expense-category.png?fit=max\&auto=format\&n=e3oPfA78z35Neuii\&q=85\&s=cf0c72f76243763a86e19ca98ec3cb11)

New expense category dialog

## Link a budget and save

If a budget covers this date and currency, optionally choose **Add to budget** and enter item amounts and quantities. See [tracking purchases](https://docs.zedfleet.com/expense/budgets/track.md).

Tap **Save entry**. Check the saved entry and updated balances.

![Saved demonstration expense and fee in Transactions](https://mintcdn.com/zedfleet/e3oPfA78z35Neuii/images/expense-result.png?fit=max\&auto=format\&n=e3oPfA78z35Neuii\&q=85\&s=b9797a0a81a5bfa286809c8645590c71)

Saved demonstration expense and fee in Transactions

The fee is part of account and bucket outflow. Budget item allocations apply to the purchase amount, excluding the fee.


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